Space roles and permissions
What are space roles?

A space role is a set of permissions that define which content a user can access in a space and which actions they can do.

When added to a space, every user is assigned with a role.

Roles and permissions are defined at a space level, meaning that one and the same user can have different roles with different sets of permissions in every space.

Space roles can be assigned to both individual users and teams. If a user has an individual space role, and is also a member of a team with a space role in the team, the user will be granted permissions from both roles.

What kinds of space roles are there?

In Contentful platform the following kinds of space roles are available:

Default roles - Roles with preset permissions that allow your users to perform specific functions:

  • Administrator - has unlimited access to all content and actions in the space.

  • Editor - can create, edit, publish, archive and delete all content in a space.

  • Author - can create and edit all content in a space, but cannot publish it.

  • Translator - can edit content in a selected locale.

  • Freelancer - can create content and edit and delete content created by them. Cannot publish content.

NOTE: Customers of Enterprise tier with space sizes P1X and above, have an option of editing and deleting default roles. Exception is the Administrator role, which cannot be changed or deleted.

Custom roles - Roles created by users with a custom set of permissions as selected by them.

NOTE: Custom roles are only available on our Enterprise tier for space sizes P1X and above.

Space Administrator

By default, a user who creates a space is assigned with the Administrator role. This user can then also assign other users with the Administrator role.

Only space Administrator can edit and delete roles in a space. Roles are managed in the Roles & permissions tab under Space settings. Administrator role cannot be changed or deleted.

NOTE: An option of editing and deleting roles is only available in spaces with custom roles.

NOTE: Editing or removing a role will affect all users and teams which are already assigned with the role.

Which roles are included into my subscription plan? 

The table below describes which types of roles are available on every subscription plan:

Role nameCommunityTeam + Enterprise - Medium spaceTeam + Enterprise - Large spaceEnterprise - spaces P1X and above

Administrator

Yes

Yes

Yes

Yes

Editor

Yes

Yes

Yes

Yes

Author

No

No

Yes

Yes

Translator

No

No

Yes

Yes

Freelancer

No

No

No

Yes

Custom roles

No

No

No

Yes

NOTE: In spaces with custom roles available there is also an option to edit or delete default roles. Exception is the Administrator role, which cannot be changed or deleted.

Are you interested in upgrading to an Enterprise space? Contact our Sales team here.

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