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Space roles and permissions

In Contentful, roles are used to grant permissions for a group of users to see and perform tasks related to their job. There are organization roles and space roles. Space roles grant permissions to see and manage content within a space. They can be assigned to both individual users and teams of users. If a user is a member of multiple spaces, they can have different roles for each space. If a user has an individual space role, and is also a member of a team with a space role in the team, the user will be granted permissions from both roles.

By default, the user who creates a space is assigned the admin role. Different space types have different roles available.

Free and Micro space roles (available on all plans):

  • Admin - can do everything in the space.

Small, Medium space roles (available on On Demand and Enterprise):

  • Admin - can do everything in the space.

  • Editor - is the only person on the team that can publish content and approve every bit of content before it becomes public.

Large space roles (available on On Demand and Enterprise):

  • Admin - can do everything in the space.

  • Editor - is the only person on the team that can publish content and approve every bit of content before it becomes public.

  • Author - can create content, but neither publish it nor delete it.

  • Translator - can edit the content in the language they translate to, but never modify the source.

Enterprise space roles (available on Enterprise):

  • Admin - can do everything in the space.

  • Editor* - is the only person on the team that can publish content and approve every bit of content before it becomes public.

  • Author* - can create content, but neither publish it nor delete it.

  • Translator* - can edit the content in the language they translate to, but never modify the source.

  • Freelancer* - can create content and edit the content created by themselves.

  • Custom roles* - customizable roles which have custom permissions which are set by an Admin in the space.

*All space roles (except the admin role) in Enterprise spaces can be managed by the space admin. An admin is allowed to edit a role’s permissions and remove roles. Editing or removing a role will affect all users and teams which are already assigned the role. An admin can manage their roles from the Roles & permissions tab under Space settings.

Are you interested in upgrading to an Enterprise space? Contact our Sales team here.

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