Tasks App

What are Tasks?

You can set a task to be completed by your teammates before the entry can be published. A task is added to an entry and can be assigned to a team or an individual user.

NOTE: An entry can be published only after all tasks in it are completed.

Tasks are created and managed under the TASKS area in the entry editor in the web app.

Tasks are currently available only in the web app. We are working on enabling the Tasks app in Compose and Launch.

For more details about the Tasks feature, please read a related article here.

Installing Tasks app

To be able to use tasks, install the Tasks app in Contentful Marketplace.

NOTE: Tasks app is available only to Early Acceptance Program participants.

To install Tasks app:

  1. Log into Contentful web app.

  2. In the top pane, click Apps and select Manage apps.

  3. Navigate to Tasks and click Install. In a few minutes Tasks app will be installed.

NOTE: Please don't close the tab while Tasks app is installed.

What's new

The updated Tasks functionality allows you to do the following:

  • Assign a task to a team - A task can now be assigned not only to a single user, but to all users within a specific team. Any user within this team can then complete this task.

    Tasks new 201

NOTE: To learn more about teams, please refer to Create a team.

  • Add a due date to a task - The assignee will be aware about the due date and will be reminded 2 days before the deadline.

    Tasks new 202

  • View pending tasks - You can view a list of pending tasks in a Pending Tasks page.

    Tasks new 203

Assigning task to a team

To assign a task to a team:

  1. In the Contentful web app, navigate to the required entry and open its editor page.

  2. In the entry's sidebar, navigate to the TASKS area and click + Create new task.

    Assign task to team 101

  3. Add a custom description to your task providing the instructions on which actions should be done about the entry.

  4. Click on the Assign to... field and select a team you would like to assign your task to.

  5. Optional: In the Due date field, set a deadline for the task completion.

  6. Click Create. Your task is added and the users of the selected team will receive email notifications about this task.

    Assign task to team 102

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