Create content views
Overview
The "Content" tab is where you can find the master list of all content entries in your space. To make the list more manageable, you can use Content search to find specific entries.
NOTE: By default, archived content is not shown in the master content list. You’ll need to use the Archived view in the sidebar to see your archived entries.
Columns overview
Your entries' search results are organized into columns. The following column types are available:
Name — The name of an entry. Clicking on the Name column header selects or deselects all entries.
Status — The current status of an entry (Draft, Changed, or Published).
Content Type — The content type an entry belongs to (for example, a Lesson or Article).
Created — The date of the entry creation.
Updated — The date of the last update made to an entry. Clicking on the "Updated" column will sort the list by ascending or descending date.
Published — The date of the entry publishing.
Created by — The name of a user who last updated an entry.
Last updated by — The author of an entry. If you're the author, you'll see "Me" instead of a name.
Workflow — The entry's workflow step.
Tags — One or multiple tags assigned to the entry.
NOTE: By default, the "Name" and "Status" columns are always visible and cannot be hidden.
You have the option to further refine the content or asset list by choosing which columns should be displayed.
Add or remove columns
To add or remove columns to or from the entries list:
Click the gear icon. The drop-down of available columns is displayed.
NOTE: "Visible Columns" are the columns that are already displayed in the entries list. "Hidden Columns" are columns that are not currently displayed in the entries list.
2. Drag and drop the desired column to the “Visible columns” to display them or to the “Hidden Columns” section to hide them, accordingly.
Content sidebar
You can view the different stages of your content development, add saved views and content type filters in the content sidebar.
Create content view
Next to the content search bar, you can add views and save them to your sidebar for future use and consistency.
To create a new view:
Search for the content you intend to create.
Click View and select Create new view.
The "Save as view" modal is displayed.
Choose the visibility settings for this new view. From the checkbox, choose which roles this view will be able to view.
Click Save view. The view is saved and displayed in the sidebar.
Recent views
You can view and return to the content you have recently opened or edited. The recently viewed content will be listed in the table where you can view and access this content.
Scheduled views
You can view the content that is scheduled to be released. On this page, you can see all the entries in your space that are scheduled for publishing. You can refine the list to show scheduled, completed, and failed entries.
For more information on this feature, see our scheduled publishing article.
Folders
A folder is a group of saved views, often related by theme (for example, a folder named Content Type might contain the views Course, Layout, and Lesson). They are used to organize your content in the sidebar of the web app, so that you can maintain an organized navigation for your space.
Add a folder
To add a folder:
Click Add folder.
The "Add folder" modal is displayed.
Enter a name for your folder.
Click Add folder. Your folder is created and saved.
Edit folders
To edit or rename a folder:
Hover over its name in the sidebar and click the triple-dot icon to bring up additional options.
Click Rename folder if you want to edit the name of the folder. The "Rename folder" modal is displayed.
Make your changes and click Rename folder.
Delete folders
To delete an existing folder:
Hover over its name in the sidebar and click the triple-dot icon to bring up additional options.
Click Delete folder. The confirmation modal is displayed.
Click Delete folder and all its views. The folder is deleted.